Accounts Payable Coordinator

Summary

The New York office of Willkie Farr & Gallagher LLP is looking for an Accounts Payable Coordinator to support the Accounts Payable Department. Willkie is an elite international law firm of approximately 1,200 lawyers located in 16 offices in six countries. 

The ideal candidate will have a minimum of five years’ experience to be a part of our Accounts Payable team working out of our New York office. The Accounts Payable Coordinator will be responsible for the full payables cycle. The successful candidate will have experience in a high volume payables environment. This position will be hybrid and the expectation is that work will be conducted in the New York office 2-3 days a week.

At Willkie, we believe great people are the key to our success. As such, we are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

Responsibilities

• Process & review invoices for various vendors for NY and DC offices
• Prepare daily batches for processing into the accounting system and audit completed batches after being entered. Prepare & process adjustments
• Follow up with managers and supervisors on a regular basis and follow up before the end of the month to ensure all invoices are sent and received by A/P for that month’s processing
• Perform regular vendor audits
• Prepare foreign currency transactions including foreign wires and certified checks
• Research past due notices and follow up with vendor inquiries
• Reconcile monthly open vendor register
• File monthly NY, DC, HOU Sales & Use tax reports by the 19 of each month
• Vendor file maintenance for 1099’s
• Review deposit receivable for Blue Sky filing fees
• Audit & reimburse petty cash batches 
• Perform other duties as assigned

Qualifications

• Minimum of five years experience in an Accounts Payable position
• Proficient in Microsoft Excel & Word
• Strong Communications Skills
• Prior experience with a computerized accounting system preferably 3E

ADA Requirements

• Ability to sit at a desk most of the working day and walk short distances
• Needs manual dexterity, speed and accuracy in handling office equipment
• Ability to work efficiently and accurately in an atmosphere of frequent interruption
• Ability to work in close proximity to other individuals
• Ability to carry light objects, e.g., files, small objects and supplies a short distance.
• Must be able to lift, carry and move objects up to 15 lbs.

Employment Status

• Non-exempt 
• Hybrid

Pay Range

Pay Range Statement

The salary range for the role represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location. Willkie offers a comprehensive suite of benefit programs to all eligible employees. A summary of available benefits can be found here in the Career section of the Firm’s website.

EEO Statement

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race (including hair texture, protective hairstyles and other traits associated with race), color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, reproductive health decision making, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight, any other characteristic protected by law or any combination thereof. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.