Assistant Site Coordinator BASE

Description

POSITION SUMMARY:

This person responsible for assisting the Site Coordinator with administrative and supervisory duties on site. The Assistant Site Coordinator manages an assigned site daily. This person assists in planning for Before and After School Enrichment (BASE) Programming, implementation of those plans, and carries out daily scheduling. The Assistant Site Coordinator is expected to uphold YMCA policies and philosophy and to use these objectives as a basis in working with everyone, participants, teachers, staff, and caregivers.

ESSENTIAL FUNCTIONS:

Assists with organizing, planning, supervising, and executing high quality child care programming that reflects a positive image of the YMCA and its services to the community

• Assists in planning and executing special events, spirit days, and family events
• Participates in regular formal and informal program evaluation and assists in effectively implements any improvements or adjustments as needed.
• Subject to random inspection; must maintain 80% minimum compliance on Association BASE checklist
• Interacts with participants to ensure that their individual needs are met
• Ensures all necessary program supplies are on hand, well maintained, organized, and accessible to program staff at all times.
• Ensures that staff & volunteers carry out daily schedule of activities for their specific group of participants
• Responsible for the creation, orientation, instruction, and accountability of program guidelines/expectations for participants and staff.
• Regularly assumes the same duties as Program Staff or Site Coordinator at the site
• Reviews and discusses with Site Coordinator any concerns with staff or participants.

Assists with staff training, leading weekly staff meetings, reviewing participants and staff performance (progress and/or problems)

Assists with planning, supervising, and executing an environment of customer service excellence

• Greets caregivers and participants upon their arrival to the site
• Quickly responds to the concerns of caregivers and staff
• Ensures program information is regularly communicated to caregivers via a variety of channels (signage, print, email, etc.) and maintains regular communication with caregiver families
• May be responsible for regular parent communication via email or phone.

Develops and fosters interpersonal relationships between participants, staff, and caregiver families; is pro-active creating a positive, welcoming environment of cooperation, friendliness, and helpfulness towards staff and customers.

• Directly supervises other Program Staff (Sr Group Leaders, Group Leaders, Jr Group Leaders) and Volunteers in the performance of their duties by providing guidance, leadership, and support.
• Actively listens to all participants, staff, and members, showing patience, understanding, and respect for others.
• Actively protects the emotional safety of all participants and staff, encouraging development of social skills and emotional intelligence

Responsible for the physical safety of participants and staff at all times

• Responsible for training staff on understanding and implementing emergency procedures as necessary.
• Ensures compliance with all YMCA safety and DCF licensing requirements for school age child care programming.
• Assumes responsibility of the Site at all times. Ensures all site-specific opening and closing procedures are completed daily.
• Monitors the program area at all times to ensure physical safety, uphold all staff safety requirements and immediately makes changes, as necessary.

Responsible for maintaining and enforcing all cleanliness standards throughout the day as well as proper safe food handling procedures (particularly with regard to food allergies)

Responsible for maintaining and responding to all required daily reports– including but not limited to:

• Attendance & absenteeism
• Incidents, accidents, and behavior reports
• Food Program reports

Responsible for any other duties relevant to position as assigned by the Supervisor

Requirements

QUALIFICATIONS:

• Must be 21 years of age or older
• Successfully complete State of Florida Criminal History Background Check requirements as well as meet the Association’s policies on background screening
• Prior experience working with school age children and supervising staff
• Willingness to carry out the Mission of the YMCA and its programs
• Professional appearance and behavior
• Able to prioritize and meet deadlines and maintain confidentiality
• Must be a self-starter, with high energy and a positive attitude
• Excellent verbal and communication skills
• Adhere to drug/alcohol/smoke free workplace policy

CERTIFICATIONS AND TRAINING REQUIREMENTS:

• CPR and First Aid Certifications required
• Annual completion of YMCA’s Blood Borne Pathogens training
• Annual completion of YMCA of the USA Child Abuse and Neglect class
• 40 clock hours of Introduction to Child Care Training class*(State Mandated)
• 5 clock hours of Early Literacy and Language Development Training class**
• 40 clock hours of annual In-Service training completed between July 1st and June 30th of each calendar year (CDA certified personnel only require 10 clock hours)
• Staff Safety Requirements/Cleaning Protocols
• Additional training classes as recommended by Supervisor