Event Supervisor

Summary

Event Supervisor

The Event Supervisor is hands-on and involves working as part of a team including sales reps, clients, vendors, suppliers and agencies.  Event Supervisors must be able to complete a wide range of activities requiring clear communication, excellent organizational skills and attention to detail.  They must work well under pressure and be resourceful to ensure smooth and efficient running of an event, while controlling costs and expenditures.

Events can include:

• Mobile tours
• Fairs, festivals & exhibitions
• Sporting events
• Cause-related events
• Promotions and product launches
• Retailer parking lots and misc. social events

Job Will Remain Open Until Filled

Responsibilities

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management, and marketing services to manufacturers, suppliers, and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics, and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Essential Job Duties and Responsibilities

• Research vendors & suppliers to produce quotes and proposals for event programs
• Work with assigned team to assist with selling events/trainings

• Consult with Advantage teams & AB- Creative Services, purchasing, warehousing, tracking
• Research and secure venues, plan footprint layouts, coordinate with vendors & suppliers (catering, city/county permitting, insurance, warehousing, fulfillment, trucking lines, rentals, etc.) and plan all logistics that stays within specified budget guidelines
• Serve as primary point of contact with client(s) throughout event lifecycle
• Travel to events as needed to oversee event production from set-up to tear-down and manage all event staff while keeping management team informed
• Prepare post-event recaps and evaluate key learnings and recommendations

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

Does not have direct reports, but may delegate work of others and provide guidance, direction and mentoring to indirect reports

Travel and/or Driving Requirements

Travel and Driving are essential duties and function of this job 

Travel up to 20 - 40%

Minimum Qualifications

Education Level:

• Required:High School Diploma or GED or equivalent experience 
• Preferred: Bachelor's Degree or equivalent experience                 

Field of Study/Area of Experience: Business Management, Finance or Marketing Communications

3-5 years of experience in Program or Project Management

Skills, Knowledge and Abilities

• Excellent written and verbal communication skills
• Strong interpersonal skills with a customer service focus
• Effective prioritization, decision-making, and conflict management skills
• Ability to work independently, manage multiple tasks, and meet deadlines in a fast-paced environment
• Strong analytical skills with the ability to gather data, compile reports, and exercise sound judgment
• Flexible and adaptable to changing business needs and priorities
• Proficient in Microsoft Word, Excel, PowerPoint, Access, Outlook, and web browsers

Environmental & Physical Requirements

• When working at the home office:
  • Office / Sedentary Requirements - Incumbent must be able to perform the essential functions of the job.  Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds.

• When working on-site at events:
  • Office / Non-Sedentary Requirements - Incumbent must be able to perform the essential functions of the job. Work may be performed in an office or warehouse environment. Typically requires the ability to spend 66%+ hours each work day doing the following activities: stand for extended periods of time, walk, bend, stoop, or climb.  May have possible exposure to dust, and may require the ability to lift and/or push up to 50 pounds 33% - 66% of the time.

Additional Information Regarding Job Duties and Job Descriptions

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job positions, or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Important Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.