ABA Operation Manager in Training (OMT)

Description

The OM-in Training role is to train and prepare employee to become Operations Manager (OM) for current or future assigned center. The general duties of an OM-in Training shall include assisting with the supervision of center staff, recruitment and other center based administrative HR functions, compliance, facility maintenance, insurance authorizations, client intake, scheduling, communication, customer service and center budgets. The OM-T shall participate in certain leadership meetings under the strictest of confidences. Must portray company leadership and professionalism in both appearance and communication.

 Essential Duties and Responsibilities:

• Manage the daily operations of the organization by creating and implementing policies and procedures
• Direct the operations of the assigned center while supervising all staff members
• Assist the VPO with the development of the organization’s strategic plans and objectives based upon identified needs of the patients.
• Actively participate in leadership meetings
• HR: Recruiting, Hiring, Terminations, Performance evaluations, Disciplinary actions
• Training of assigned center personnel including Admin staff, BTs/RBTs, BCBAs, etc in coordination with the CD. Enforce handbook policies.
• Maintain and Enter employee timecard data
• Work with Intake Coordinator to process incoming referrals, schedule evaluations
• Establish communication with parents within 3 days of being added to the wait list, follow up monthly.
• Counsel parents as needed regarding child’s progress or other issues. Coordinate pick-up/drop-off. Manage complex patient situations.
• Monitor credentialing status and contact parents to begin intake process
• Create and maintain schedules for all staff & clients in assigned Center.
• Insurance verifications and prior authorizations
• Maintain and update patient demographics information in CentralReach
• Regularly update relevant spreadsheets (Auths, Scheduling, Goals, etc)
• Collection of patient copays and balances, processing payment plans
• Ordering and securing supplies and equipment
• Facility maintenance to include lawn care, building maintenance, etc Maintain cleanliness and order of Center.
• Vendor relationships and Invoice review and management. Manage supply expenses in line with office budget
• Community events and Center marketing
• Ensure compliance with OSHA, HIPAA, and other regulatory agencies
• Ensure patient satisfaction; patient issues or complaints are resolved in a timely, professional manner
• Coordinate Speech, OT, PT, and other coordination services

Physical Demands: The physical demands described here are representative of those working with children that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Work may require sitting for long periods of time: also stooping, bending, and stretching for files and supplies.
• Occasionally lifting files or paper weighing up to 40 pounds. 
• Requires manual dexterity sufficient to work with children, operate a keyboard, telephone, copier, and other such office equipment. 
• Vision must be correctable to 20/20, and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for long periods of time.

Work Environment: 

• The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. 
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• Work is performed in an office environment.  Availability M-F 7:15am-5pm in center
• Willingness to work some weekends
• Travel required to other locations as needed (cover other OM PTO) 

Performance Requirements: Knowledge of principles and practices of ABA center planning and management sufficient to manage, direct, and coordinate the operation of organization Standards in Communications: Greet patients & clients, family members, and visitors in a warm, cheerful, welcoming manner (either in person or by telephone), always addressing them by name (if known), ensuring they have your undivided attention while addressing their needs at that specific moment. Promptly answer, responds, and/or documents phone messages and/or request from patients in a timely, profession. 

• Non-Discrimination Statement The Atlanta Autism Center (AAC) is an equal opportunity employer. We are committed to building a diverse and inclusive workplace and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local laws. AAC complies with applicable laws regarding accommodations for qualified individuals with disabilities. We encourage individuals of all backgrounds to apply.

Requirements

Bachelor's degree (BA) in business, psychology, or related field. AND/OR:

•  Minimum of 1 year leadership experience in an ABA Center; or 6 mos

leadership experience at AAC.

•  Computer skills including Google Workspace, Microsoft Office (including

Excel), and relevant ABA software systems including CentralReach