Brand Operations Coordinator

The present and future of Audemars Piguet are built on the invaluable contributions of all our talents. Inspired by the wealth of our past, we are excited about the endless possibilities that our future holds. Together, we are resolutely forward-thinking and strive for excellence in all areas of our business.

If this journey inspires you, come chart your own path within our family and let’s continue creating the extraordinary. Together, let's write the next chapter of your career!

The Brand Operations Coordinator supports the daily operations of the Brand department through a range of administrative and operational tasks. This role requires attention to detail, solution-oriented thinking, and collaboration across teams, including Logistics and Finance, to ensure timely and budget-conscious delivery of Brand initiatives that align with APNA objectives.


RESPONSIBILITIES:

Logistics

• Serve as the primary point of contact for photoshoots, loans, marketing tray pieces, and event-related watch movements in coordination with the Traffic Coordinator and PR & Influence team.
• Manage Marketing Tray requests based on PR and commercial needs; act as a liaison between the Brand team, HQ, and Traffic Coordinator.
• Consolidate watch requests from the PR and Brand Experience teams, prepare the watch request form for Head of Brand approval, and coordinate consignments with the Traffic Coordinator.
• Partner with the Director of Security to coordinate event security for events without high-value goods.
• Support Swiss Risk compliance efforts for events not involving high-value goods.
• Ensure compliance with internal control requirements and proper documentation.

Finance

• Oversee the Brand Experience team’s monthly budget, ensuring accurate monthly close and reconciliation in partnership with the Finance team.
• Assist in annual budget preparation and presentation.
• Conduct monthly PO reconciliation and pre-close reviews for the Brand Experience department.
• Reconcile Amex statements for each Brand entity.
• Track event and activation program budgets to monitor and forecast expenditures.
• Perform monthly, quarterly, and latest estimate reconciliations; provide comments to APNA Finance and HQ.
• Set up vendors, create POs, submit invoices, and track payments for event team members (Brand Experiences and Retail Events).
• Ensure adherence to audit and internal control requirements, including DOA and procurement guidelines.

Brand Support

• Prepare presentations and reports, including pre- and post-event briefs, executive summaries, and facesheets.
• Serve as the Brand Team’s Salesforce expert, managing CRM data entry (e.g., contact creation, campaign tool management).
• Assist with campaign entries and reporting as needed.
• Handle administrative tasks, such as creating travel itineraries for HQ visits and coordinating team agendas for business trips and large-scale meetings.

• 2-3 years’ experience in logistics, operations and/or finance preferred.
• Strong presentation skills (deck writing & MS Excel skills) is a must.
• Familiarity with Salesforce, CRM tools, and budget management.
• Excellent communication and collaboration abilities.
• Strong organizational and analytical skills.
• Detail-oriented with a solution-driven mindset.
• Knowledge and understanding of operations procedures.
• Working within deadlines, quality, and costs- Ability to multi-task is a must.
• Proactively self-checking and cross-verifying work under one's own responsibility.
• Ability to work in fast-paced environment on multiple projects simultaneously.
• Prioritization of projects and work effectively.
• Adaptable, flexible, and able to maintain a positive attitude under pressure.
• Prior experience in finance or project management, proficiency in financial tracking and reporting.
• Interest in luxury goods preferred.
• Experience coordinating logistics and operations within a brand-focused environment preferred.

Audemars Piguet offers a competitive and comprehensive compensation and benefits package. The salary range for this position is $65k-$70k annually. This role is eligible for bonus. Salary will be based on relevant skills and experience.

Audemars Piguet is an equal opportunity and affirmative action employer. Audemars Piguet hires without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law.

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