Falicities Manager

Description

About Enlace Chicago:

Convenes, organizes and builds the capacity of stakeholders of Little Village to confront systemic inequities and barriers to economic and social access. The organization is dedicated to making a positive difference in the lives of Little Village residents by fostering a safe and healthy environment and by championing opportunities for educational advancement and economic development. It is committed to accountability and transparency to ensure integrity, believes in building community power through collaboration and grassroots leadership, promotes livable communities with access and opportunity for all, and values social justice and systems change.

Position Overview:

The facilities manager oversees all aspects of building functions and guarantees the safety and functionality of all facilities. Duties include running routine safety inspections, corresponding with contractors, planning maintenance work, maintaining records, and supervising facilities staff. Our ideal candidate is well-versed in facilities management processes and exhibits high multitasking and organizational abilities. Lastly, the Facilities Manager will demonstrate and embrace the mission and vision of Enlace and support in the achievement of the organization’s strategic initiatives with transparency, accountability, consistency, and adherence to the highest ethical standards.

Key Responsibilities:

Enlace Facility Management and Maintenance

• Responsible for overseeing the day-to-day operations, maintenance, and upkeep of Enlace facilities, ensuring a safe, functional, and efficient environment.
• Identify and evaluate industry trends in facilities management to keep the organization up to date with changes.
• Develop and manage Enlace Chicago facility budgets, ensuring cost-effectiveness and resource allocation.
• Serve as facilities manager for the organization's office sites and storage facilities to ensure safety and efficient operations.
• Oversee and coordinate all maintenance and repair activities, including plumbing, electrical, HVAC, snow removal, landscaping, and needs for all sites.
• Ensure all Enlace offices are properly and consistently cleaned and maintained.
• Work with Enlace team members to ensure all Enlace office locations are returned to their normal operating setup after events conducted in these spaces.

Enlace Equipment Inventory

• Oversee and coordinate all moves between Enlace Chicago locations, including management of third party movers.
• Manage the inventory, maintenance, use, and return of event related equipment.

Vendor Management

• Manage and negotiate contracts for facility related services and ongoing maintenance of systems, equipment, and services (office security, leases, elevator maintenance and repair, waste removal, pest control etc.).
• Maintain healthy working relationships with all of our vendors.

Safety and Security

• Maintain up to date copies of relevant certificates of insurance pertaining to Enlace Chicago Facilities.
• Other duties as assigned.

Core Competencies:

Community-Centric Facilities Management

• Ensuring compliance with ADA and other accessibility standards.
• Collaborating with community leaders to address facility needs and concerns.

Resource Stewardship and Budget Management

• Develop and oversee facility budgets, ensuring cost-effective solutions.
• Negotiate contracts with vendors and service providers.
• Implement energy-saving initiatives to reduce operating costs.

Regulatory Compliance and Safety Oversight

• Conducting regular safety inspections and addressing potential hazards.
• Ensuring compliance with local building codes, OSHA standards, and other regulations.
• Developing and implementing emergency response plans.

Team Leadership and Stakeholder Engagement

• Serve as the primary point of contact for facility-related issues.
• Collaborate with other departments to align facility operations with organizational goals.

Requirements

Additional Qualifications:

• Demonstrated experience managing vendors and facilities.
• Ability to implement best practices in process analysis and improvements across the organization.
• Outstanding organizational skills
• 3+ years of experience managing a complex enterprise's operations
• Bachelor’s Degree required.
• Able to work on multiple projects with multiple priorities and objectives.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Great communication skills.
• Bilingual (English/Spanish) a plus.
• History of project planning and support.

Compensation: The salary range for this position annually is between 65,000 and 75,000. Salary is commensurate with experience in addition to the generous benefits package listed below.

Benefits:

• Health benefits. Enlace Chicago offers you and your family access to a low-cost comprehensive health care plan, which includes medical (Bluecross Blue Shield), dental (Guardian), and vision (VSP) coverage.
• Enlace Chicago also provides life insurance coverage and short-term and long-term disability insurance at no cost to you with options of additional coverage.
• Retirement program. Enlace Chicago offers a voluntary 403(B) plan which begins at a 1% contribution. Enrollment is available after a 90-day grace period beginning on the first day of employment. An enrollment packet will be mailed to you.
• Paid time off. You will receive 96 hours of Upon Hire hours, which will be prorated depending on your start date. After your 3rd month, you will accrue 3.33 hours per pay period or a total of 6.66 per month . All vacation days are considered above and beyond the approved holiday schedule. Enlace has 12 paid holidays with a Holiday week between Christmas and New Year’s Day that will not be deducted from your PTO.

Our Commitment to Diversity, Equity, & Inclusion:

At Enlace Chicago, we are deeply committed to fostering a diverse, equitable, and inclusive environment where all voices are heard and valued. We believe that diverse perspectives are essential to addressing the complex social challenges we seek to solve, and we strive to create a culture that promotes belonging, respect, and opportunity for all. Our mission is rooted in uplifting the stories of those who have been historically marginalized, and we actively work to ensure that our programs, partnerships, and workplace reflect these values. We welcome individuals from all backgrounds and encourage candidates who share our passion for social justice, equity, and inclusion to apply.

Enlace Chicago is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Deadline for submission: Open until filled.