Executive Assistant, Data Support Specialist- Risk Management, Team Health & Safety

Overview

Our team members are the heart of what makes us better.

 

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

 

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

 

The Executive Assistant, Data Support Specialist is responsible for providing administrative support to the command center and responsible leader. Data organization inclusive of collecting, organizing, analyzing and disseminating significant amounts of information with attention to detail and accuracy is a key function of this role. In addition, this position will collaborate with leadership to monitor performance, quality analytics and recommend/implement opportunities for team member safety, emergency management, environment of care, life safety, cost savings and productivity improvements.

Responsibilities

A day in the life of an Executive Assistant, Data Support Specialist at Hackensack Meridian Health includes:

• Support all command center operations when activated.
• Provide administrative support to the Network leaders responsible for the areas of calendar management, meeting preparation and presentation development assistance.
• Maintain a reporting system to measure the activity for the network. Assess needs and develop reports for use in analyzing all departmental activity.
• Identify, analyze and interpret trends and report ongoing reports to the leader.
• Compile data analysis and correction action plans and present to leader.
• Manages data imports/uploads/exports into various agencies and associations (i.e. OSHA, AHA).
• Responsible for maintaining the position control for cost centers.
• Collaborate with leadership to demonstrate outcomes.
• Assists the director in performance improvement activities.
• Assists with promotion of optimal team member safety experiences; reviews data and identifies opportunities to improve.
• Responsible for preparing the director reports related to department financial statistics, quality reports and auditing including analysis of information.
• Responsible for processing payments and following up with all entities for timely processing of invoices.
• Provides administrative support for the VPs within WHS., Enterprise Risk Management.
• Assigned to special projects and tasks on request.
• Collaborates with outside consultants and vendors as requested.
• Other duties as assigned.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• Bachelor's degree or equivalent related work experience.
• Minimum of 10 years of executive administrative support
• Minimum of 2 years of experience in the areas of relational databases, report writing tools, data management, and basic technical skills
• 3-5 years of experience in healthcare.
• Strong analytical skills.
• Must be highly computer literate, including advanced use of Excel.
• Adept at analyzing data to profile, rate, assign, and track processes and outcomes.
• Good organizational skills.
• Creative thinker with the ability to independently manage multiple projects on established deadlines.
• Demonstrates integrity, confidentiality, and analytical ability.
• Ability to work independently with minimal direct supervision, communicate effectively (oral and in writing), work cooperatively within a team environment, effectively interact with customers to meet their needs, handle frequent interruptions and adapt to changes in workload and work schedule, set priorities, make effective decisions, and respond quickly to customer's needs, and recognize and deal with problematic situations and prioritize.

Education, Knowledge, Skills and Abilities Preferred:

• Health care experience preferred.
• Experience in emergency management, occupational health, and related fields preferred.
• Experience with Google Platform (GMail, Drive, Sheets, Docs) and Adobe Pro.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!   

Starting Minimum Rate

Starting at $82,513.60 Annually

Job Posting Disclosure

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. Experience: Years of relevant work experience. Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. Skills: Demonstrated proficiency in relevant skills and competencies. Geographic Location: Cost of living and market rates for the specific location. Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.