Procurement Coordinator - job 1 of 3

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over one thousand employees across 10 offices, there is a breadth and variety of work to keep you engaged and inspired. 

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including: 

• New construction – Engineering, fabrication and install of mechanical systems for new projects following lean construction practices 
• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies 
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response 
• Building performance – Control systems, fault detection, energy services and remote monitoring
• Performance Contracting -- Sustainable Solutions: Acting as the Prime Contractor, we deliver design-build energy-efficient solutions in the built environment for private and public sector clients  

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.
• Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
• Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.
• Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
• Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
• Fun! – Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Procurement Coordinator: This is where you come in.

As a Procurement Coordinator, you will play a key role in supporting the procurement team’s daily operations and ensuring seamless communication with internal and external stakeholders. Your primary responsibilities will include data entry, document management, and coordinating procurement activities to help the team meet its overall goals. Your strong organizational skills and attention to detail will be essential in driving the efficiency and accuracy of procurement processes.

In return for delivering results and helping the team achieve ambitious goals, you’ll be rewarded with increased responsibility, significant growth opportunities, and a level of autonomy that will empower you to make an impact.

Top deliverables in the first year to be a hero:

• Ensure Product Availability and On-Time Delivery: Process assigned purchase orders with suppliers, managing timelines and follow-ups to secure on-time delivery.
• Resolve Invoice Discrepancies: Work closely with Accounts Payable to identify and communicate invoice discrepancies, ensuring quick resolution with suppliers and internal stakeholders.
• Generate Reports and Manage Data: Assist in creating reports and analyses related to procurement operations, including accurate data entry and document management.
• Drive Continuous Improvement: Identify and recommend opportunities to enhance procurement workflows, contributing to greater efficiency and effectiveness.
• Embrace Growth and Development: Take initiative to learn new skills and responsibilities, continuously seeking opportunities for personal and professional development.

The Procurement Coordinator reports to Brianna Phillips, Procurement Manager, and will be part of a collaborative team driving a variety of projects and initiatives to support our growing business. This high-visibility role offers the opportunity to engage with all levels and functions across the organization.

Your Background: What kind of person will thrive in this role?

You should have…

• A proven track record of delivering a customer-focused attitude and performance-driven approach to your work.
• Strong proficiency in processing documents and handling data entry with accuracy and efficiency.
• Familiarity with accounting or purchasing practices and procedures (preferred).

And everyone you work with should describe you as…

• An effective and clear communicator.
• Highly goal- and results-oriented.
• Proactive, with a strong sense of initiative.

And you should be motivated by…

• The opportunity to develop foundational skills in sourcing materials, managing vendor relationships, and driving the success of impactful projects.
• Taking initiative and figuring things out independently — if you need constant guidance or a micro-managing boss, this isn’t the place for you.
• Thriving in a fast-paced, results-driven environment where you’re expected to take on more responsibility and achieve more each year.
• Enjoying a transparent, innovative, and supportive work environment with a close-knit, team-focused culture.

Compensation: $25/hr to $33/hour

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.

Interested in learning more?

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.