Job Posting Title

Administrative Programs Manager (GOLD)

Agency

025 OKLAHOMA MILITARY DEPARTMENT

Supervisory Organization

Oklahoma Military Department

Job Posting End Date (Continuous if Blank)

July 30, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Benefits: This is a full-time state position that provides a percentage of matching contributions to employees’ retirement plans, 11 holidays, and a minimum of 15 days of annual and sick leave per year. The state also offers a comprehensive benefits package, including a benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial duties, or other comparable managerial responsibilities. Positions in this job family differ from the Program Manager job family as they do not supervise staff.

Compensation: $65500.00

Typical Functions

• ·         Plans, organizes, and directs the activities of assigned program areas, ensuring that legal and regulatory requirements are met.

  ·         Develops goals and objectives that align organization and military human resources objectives and establishes policies and procedures.

  ·         Coordinates, plans, and schedules with other organization managers and customers.

  ·         Reviews and provides advice on organization missions, functions, and manning of serviced units, including reorganization, activation, deactivation and transformation.

  ·         Identifies, analyzes and provides recommendations to supervisor on significant issues and problems related to work accomplishment.

  ·         Ensures that leadership follows statutory and regulatory guidance to maximize program effectiveness.

  ·         Functions as the principal liaison between Army National Guard (ARNG) members and participating public and private educational institutions.

  ·         Formulates human resource and administrative procedures and policies based on the interpretation of regulations and directives from US law, Department of Defense (DoD), Department of Army (DA), and the National Guard Bureau (NGB).

  ·         Assists personnel in selecting the appropriate course of study through information obtained by interviews and educational record research.

  ·         Assists in completing enrollment applications as needed.

  ·         Estimates and obtains the necessary program funds and determines their allocation.

  ·         Provides assistance and data to the MILPO for inclusion in the budget submission as it relates to the education program.

  ·         Arranges for tuition assistance for students.

  ·         Coordinates with appropriate State, local, and institutional authorities to assist service members in securing Federal financial aid through such programs as the Pell Grant, Supplemental Educational Opportunity Grant (SEOG), College work-study (CWS), National Direct Student Loan (NDSL), and Guaranteed Student Loan (GSL).

  ·         Assists personnel with entrance and enrollment application.

  ·         Conducts briefings and advises subordinate units; works closely with management in resolving controversial issues; researches, prepares and defends actions taken relative to changes in military personnel programs.

  ·         Provides technical and administrative guidance over Military Human Resource assistants, Military Human Resources Specialists, and specialists within the other specialized functions of the MILPO.

  ·         Plans and schedules work of subordinates based on organization priorities.

  ·         Provides advice, guidance, and direction to employees on a wide range of military human resource and administrative issues.

  ·         Conducts briefings, training, and workshops for subordinate major commands, managers, JFHQ staff and senior leadership on military personnel programs of responsibility.

  ·         Serves as the coordinator and senior Test Control Officer for the DANTES testing sections to include ordering, receiving, accounting, and safeguarding test material with appropriate security measures; and disseminates program guidance for examinations.

  ·         Determines individual readiness to take examinations, administering General Equivalency Diploma (GED), DANTES Subject Standardized Tests (DSST), American College testing/Proficiency Examination Program (ACT/PEP), Army Personnel Testing (APT) and College Level Examination Program (CLEP), general and subject examinations.

  ·         Develops, collects, analyzes and disseminates data on educational and incentive programs through continuous evaluations.

  ·         Provides oversight in completion of civilian education requirements for commissioning Officers, appointing or commissioning of Warrant Officers, or Enlisted Soldiers who have not achieved equivalency of non-traditional educational means.

  ·         Evaluates all service school training, subject examinations, college transcripts, College Level Examination Program-General Examinations to ascertain the presence of the minimum required hours in required areas.

  ·         Provides oversight for the receipt of evaluations and certification of transcripts.

  ·         Coordinates with State Recruiting and Retention Manager to assist with recruiting and promotional programs in educational institutions in which National Guard programs are established.

  ·         Promotes interest and participation in educational services and activities by speaking to groups concerning education opportunities.

  ·         Responds to official inquiries (i.e. Inspector General, congressional inquiries, etc).

Level Descriptor

At this level employees are assigned responsibilities, which are limited in size or scope involving the direction, management, coordination, or implementation of various programs or functions within an agency. This may include professional level work with responsibility for an important component or function of a comprehensive or specialized operating program, providing services in a variety of management areas such as formulation of agency policies, budget preparation, physical plan operations, or personnel and fiscal management.

Knowledge, Skills, Abilities and Competencies

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or

functional area, or similar responsibilities. This may include program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial duties, or other comparable managerial responsibilities.

Positions in this job family differ from the Program Manager job family as Program Managers do not supervise staff.

Education and Experience

Education and experience requirements at this level consist of a bachelor’s degree or an equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education

Special Requirements

 Physical Requirements:

• Able to work at a computer for long periods of time.

• Able lift/carry a minimum of 40 pounds.

Conditions of Employment:

• Contingent on a favorable NCIC/OSBI background check.

• Contingent on passing pre-employment drug & alcohol screening.

• T1 Security Clearance (eligibility for national security positions shall be granted only to persons who are U.S. citizens).

• FLSA Non-Exempt status.

• Must maintain a valid Oklahoma driver’s license.

• Serves a 12-month probationary period.

• Participation in direct deposit is mandatory.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.