Program Manager - job 1 of 3

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Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Program Manager, Conferences & Events is a key leadership role within the Texas A&M Engineering Conferences & Events team. Reporting to the Assistant Director, this position is responsible for overseeing the planning, coordination, and successful execution of events and conferences across the College of Engineering and TEES. The Program Manager supervises a team of event and conference specialists and works collaboratively with internal stakeholders to ensure excellence in event delivery, adherence to university standards, and optimal team performance. 

Responsibilities:

• Provide day-to-day oversight of the events and conferences team, supervising and supporting event and conference specialists.
• Coordinate the assignment of lead planners for all events and conferences and serve as lead for high-profile or complex programs as needed.
• Oversee the planning and execution of efforts for conferences, symposia, meetings, and events for the Vice Chancellor and Dean, TEES centers, and college departments.
• Supports the Assistant Director in developing and implementing procedures for effective program administration and planning processes.
• Assist the Assistant Director in outreach to external vendors, venues, caterers, and other service providers; solicit proposals, negotiate terms, and maintain positive working relationships to ensure high-quality services and cost-effective solutions.
• Oversee scheduling and logistics management for events and conferences, including coordination with venues, vendors, and service providers.
• Oversee the management of programs and events within the designated event management system, including setup, tracking, reporting, and quality control.
• Assist in the development and monitoring of event and conference budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Oversee the development and maintenance of event and conference websites, forms, and materials in accordance with university branding and accessibility standards.
• Represent the department in university and external meetings, vendor negotiations, and partnership development.
• This position requires direct engagement with minors and youth during program activities. The employee is expected to fully adhere to all university policies and state regulations pertaining to the safety and protection of minors.
• Performs other duties as assigned 

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Five years of related experience.

What is helpful:

• Minimum two years of direct supervision of full-time employees.

Knowledge, Skills, and Abilities:

• Knowledge of event and conference planning principles, techniques, and best practices.
• Proficiency in word processing, spreadsheet applications, and event management platforms.
• Effective verbal and written communication skills.
• Strong interpersonal, leadership, and team-building abilities.
• High attention to detail with the ability to manage multiple priorities simultaneously.
• Sound judgment and problem-solving skills.
• Ability to work independently and collaboratively within a fast-paced environment.

Work Location:

• Main Campus – College Station, TX.

About Workforce Development Division

The Workforce Development Division of Texas A&M Engineering will be the premier provider of programs, conferences, professional development, and educational opportunities to prepare experts, employees and advocates for STEM-related fields. The Workforce Development Division has six programs: Spark! PK-12 Engineering Education Outreach, ReCENT, Engineering Academies, TEES EDGE Professional Education, Regional Divisions, Conference and Events Planning Services. Through these programs, the division creates and coordinates opportunities worldwide to hone expertise among engineering professionals and train or retrain those interested in emerging engineering fields while concurrently engaging with PK-collegiate educators and students to encourage future engineers.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance: https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering.
• Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions.
• Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.