Program Specialist II - job 1 of 3

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Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

This position is a member of the Texas A&M Engineering Experiment Station (TEES) Workforce Development team and is assigned to the Office of Conferences and Events. This position is responsible for coordinating reservations and operations at the Zachry Engineering Education Complex and the Center for Infrastructure Renewal (CIR) at the RELLIS Campus. The position oversees the facility reservation system, supervises student employees, supports event logistics, and ensures space readiness and client support. Responsibilities also include creating and maintaining documentation and workflows related to event and space use, analyzing reservation data, and collaborating with internal stakeholders to support college-wide initiatives and events. The position will require occasional attendance at evening or weekend events. 

Responsibilities:

• Oversee engineering event facilities at the Zachry Engineering Education Complex and the Center for Infrastructure Renewal (CIR) at the RELLIS Campus; review and approve reservation requests; coordinate facility access, custodial needs, technology usage, and furniture arrangements; evaluate and maintain facility conditions; analyze and report reservation data.
• Support and work within the event management system.
• Act as the primary liaison for event stakeholders, ensuring alignment between client needs and venue capabilities throughout the planning process and event execution.
• Supervise, mentor, and develop a team of student employees, including scheduling, training, assigning projects, and conducting regular check-ins.
• Coordinate with building staff to ensure spaces are clean, functional, and configured appropriately for events and reservations.
• Ensure setup and logistics are correct according to client needs.
• Create, revise, and maintain documentation, including standard operating procedures, guides, and training materials related to reservations and space policies.
• Analyze space usage and reservation data and provide reports to inform strategic planning and operational improvements.
• Ensure compliance with university policies and procedures for working with minors; complete required training and coordinate with relevant departments to support youth programs and events.
• This position requires direct engagement with minors and youth during program activities. The employee is expected to fully adhere to all university policies and state regulations pertaining to the safety and protection of minors.
• Support Workforce Development initiatives and cross-functional events as needed.
• Perform other duties as assigned.

What is needed:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Two years of related experience.

What is helpful:

• Administrative experience.
• Experience with planning, implementing and executing events.
• Event management software experience helpful but not required

Knowledge, Skills, and Abilities:

• Excellent oral and written communication skills and organizational skills.
• Ability to handle multiple tasks and works in a past-paced, deadline-oriented environment.
• Ability to learn online reservation system, track numerous details, employ critical thinking, adapt quickly and use creative problem-solving skills.

Physical Requirements:

• Light Work: Exerting up to 20 pounds of force frequently lifting or carrying of objects weighing up to 10 pounds; requires a good deal of walking or standing.

Work Location:

• Main Campus – College Station, TX.

About Workforce Development Division

The Workforce Development Division of Texas A&M Engineering will be the premier provider of programs, conferences, professional development, and educational opportunities to prepare experts, employees and advocates for STEM-related fields. The Workforce Development Division has six programs: Spark! PK-12 Engineering Education Outreach, ReCENT, Engineering Academies, TEES EDGE Professional Education, Regional Divisions, Conference and Events Planning Services. Through these programs, the division creates and coordinates opportunities worldwide to hone expertise among engineering professionals and train or retrain those interested in emerging engineering fields while concurrently engaging with PK-collegiate educators and students to encourage future engineers.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance: https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering.
• Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions.
• Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.