Senior Expense Reimbursement Coordinator

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Closing Date:

08/17/2025

Type of Position:

Professional Staff - Project/Program Administration

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

FIN | Finance SC Disbursement Srv Travel

Department's Website:

Summary of Job Duties:

The Senior Expense Reimbursement Coordinator reports to the Manager, Travel and Expense Reimbursement and is responsible for the centralized processing of employee business travel requests and reimbursements for the consolidated UAMS entity. The Senior Expense Reimbursement Coordinator is responsible for reviewing travel requests for appropriate business purpose prior to travel taking place. Once travel is completed, responsibilities include auditing travel reimbursements and related vendor payments to ensure compliance with prudent business practices, UAMS policies and State travel regulations. This position provides consulting to employees who are traveling or related travel processors and administrators. The Senior Expense Reimbursement Coordinator must maintain current proficiency in prudent business practices and processes related to business travel.

Qualifications:

Minimum Qualifications:
•    Bachelor’s Degree in related field plus four years (4) of relevant experience or Associate’s Degree plus six (6) years of relevant experience or High School Diploma plus eight (8) years of relevant experience.

•    Ability to interact positively with a wide variety of personalities. 
•    Skilled in communication, persuasion and consulting. 
•    Knowledge of generally accepted business practices. 
•    Skilled in use of computers, accounting or travel management software and Microsoft Office
•    Possess seasoned business acumen. with strong attention to detail.

Preferred Qualifications:
•    Training in the travel industry or business settings with a focus on accountability, auditing, cost control and documentation of decisions and activity.
•    Knowledge of the travel or hospitality industry, accounting principles and practices. 

•    Knowledge of large-scale accounting software systems as a user, with a working knowledge of Workday software preferred.
 

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting

Frequent Physical Activity:

Talking

Occasional Physical Activity:

Crouching, Reaching, Standing, Stooping, Walking

Benefits Eligible:

Yes