Education Abroad Graduate Assistant

Job Posting Title:

Education Abroad Graduate Assistant

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Hiring Department:

Texas Global

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Studying abroad changes lives, and the work of Education Abroad at the University of Texas at Austin is guided by our commitment to promoting access to study abroad opportunities for all students attending our university!

Purpose

Provide support for one of three Assistant Directors and the teams they oversee in Texas Global Education Abroad and support for Freeman Scholars program and other scholarship programming and administration

Responsibilities

Support the promotion of Education Abroad events and programs:

• Create publicity materials, publish calendar events, and assist with coordination for varied EA events including, fairs, information sessions, pre-departure sessions, etc. Assistance with promotion at the fair, information session, orientations, as needed
• Assist with the preparation and updating of materials, presentations, publications, workshops, and web pages as needed. 
• Conduct research and outreach to expand EA program and event visibility across campus and for targeted audiences as needed. 

Support EA administrative and student enrollment processes:

• Support EA information management of program and student records using EA databases, systems, and tracking tools. 
• Track and support student enrollment processes for registration, financial aid, pre-departure preparation, and compliance.
• Support program and student evaluation processes, data compilation, and feedback loops as needed; facilitate surveys and focus groups for stakeholders.
• Support programming processes by updating manuals, documents, presentations, web content, and Canvas courses as needed.
• Support credit processes and research course equivalencies as needed.
• Create efficiencies and streamline data in knowledge management system (Asana); update records and draft reports on exchange in FileMakerPro.
• Support student advising:

• Support general student advising, advise for specific programs(s), host remote advising and live Q&A sessions, and create short advising videos.
• Help train and support peer advisors.

Promote Freeman Scholars to students, departments, listservs, career centers, and student organizations:

• Monitor email and answer student questions promptly and thoroughly
• Monitor and manage program-specific LinkedIn page and Canvas site
• Guide awardees through the required service project: review and provide feedback on project proposals, send project reminders, promote projects, review final project submissions, and select projects to be added to the website
• Research internship programs and Freeman Foundation information to aid student advising and Freeman Scholars promotion
• Assist with planning and arrangements for networking events, workshops, study abroad fair booth, and awardee recognition dinners
• Track and analyze awardee feedback and data

Required Qualifications

Preference will be given to applicants who are detail-oriented, organized, flexible, familiar with data tracking and analysis, and can work independently and accurately with little supervision. Advanced use and knowledge of Microsoft Office Suite, problem solving skills, excellent verbal and written communication skills, public speaking, and previous office work experience. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Knowledge of University administrative processes and customer service experience is helpful. Prior study abroad experience.

Salary

$20.00/hour

Working Conditions

• Standard office environment. Working hours will generally be between Monday -Friday, 8:00 - 5:00, to be scheduled with supervisor.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
• fall schedule (availability)

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.