HR Coordinator

Overview

ABOUT THE POSITION

VHB is seeking a detail-oriented and proactive HR Coordinator to join our People + Culture team. Under general supervision, this role provides essential administrative support across a wide range of HR functions—from maintaining employee records and generating reports to supporting onboarding and HR systems. This position is ideal for someone who enjoys working behind the scenes to keep things running smoothly, thrives in a fast-paced environment, and handles sensitive information with the utmost discretion.

Key Responsibilities

General Administrative Support

• Provide confidential, timely, and efficient administrative support to the People + Culture leadership team.
• Manage HR-related expense reports and prepare a variety of documents including spreadsheets, presentations, and communications.
• Coordinate meetings, events, and training sessions.
• Support employee inquiries related to HR policies, programs, and procedures.
• Assist with department-wide initiatives that enhance the employee experience.
• Conduct research on HR-related topics and support ongoing projects.

HR Systems & Reporting

• Maintain accurate and up-to-date employee records in the HRIS and related platforms.
• Process employee status changes and audit biweekly timesheets.
• Prepare standard reports (e.g., headcount, turnover, anniversaries, engagement results) and respond to internal data requests.
• Support documentation for promotions, transfers, and compensation actions.
• Collaborate with Payroll to coordinate bonuses and annual review cycle logistics.
• Update and maintain HR content on the company intranet.

Employee Lifecycle Support

• Coordinate onboarding workflows, training assignments, and new hire documentation.
• Support the offboarding process by managing departure logistics and coordinating across departments.
• Process employment verifications and assist with leave-of-absence and furlough activities in partnership with Benefits.

Minimum Qualifications

• 4–6 years of administrative experience, preferably within HR or in support of senior-level staff.
• Associate’s or Bachelor’s degree in Human Resources or related field preferred.
• Proven ability to handle confidential information with integrity.

Skills & Attributes

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with HRIS platforms strongly preferred.
• Excellent written, verbal, and interpersonal communication skills.
• Highly organized, self-motivated, and detail-oriented.
• Adaptable, team-oriented, and able to manage multiple priorities in a deadline-driven environment.

Work Environment

Requires ability to work in a busy office environment with significant phone and computer use.

We are VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment. 

Our people make us great! VHB provides a differentiating employee experience, which includes: 

• Diverse and inclusive culture of collaboration and innovation
• Opportunity to work on complex, transformational projects
• Community and social responsibility as sustainable stewards
• Focus on learning, development, and career growth
• Best-in-class benefits, including flexible, hybrid workplace  

We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We’re growing, and we hope you’ll join us! 

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, or other characteristics protected by law.

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