Executive Assistant

Benefits:

• Pay Range: $24–$27/hour, depending on experience
• Position Type: Full-Time
• Schedule: Monday - Friday
• Benefits: Medical, Dental, Vision, 401k with employer matching, Voluntary Life, Flex-Spending Account Options Savings
• Generous PTO Plan (2 Week PTO) and encouragement to USE IT!
• Paid Holidays: 6 holidays, Paid sick Leave: 5 days 
• Grow & Shine: Work alongside healthcare professionals who mentor and support your career growth. 
• Open Doors, Open Minds: Transparent leadership that listens and values your voice. 
• Work-Life Bliss: Team outings, company events, and a commitment to putting you first. 
• Office: Modern, welcoming, and dog-friendly (as long as Fido’s well-behaved!). 

About Us: 

At Care Partners At Home, we believe in making a meaningful difference in the lives of our clients and their families by providing compassionate, reliable, and personalized care services. We are a trusted leader in the home care industry, dedicated to creating an environment where clients feel supported, caregivers feel valued, and our team members thrive.

Our mission is simple: to deliver exceptional care with heart. We pride ourselves on fostering a culture of collaboration, innovation, and professional growth. Whether it's empowering our caregivers, ensuring the highest standards of service for our clients, or supporting our team behind the scenes, we are united by our commitment to making care personal.

We are seeking a highly proactive, detail-oriented, and adaptable Executive Assistant to provide high-level administrative and strategic support to the Executive Director. This role requires excellent judgment, strong organizational skills, and the ability to handle sensitive information with discretion. The ideal candidate thrives in a dynamic environment, anticipates needs, and serves as a thought partner to ensure priorities and operations run seamlessly.

Key Responsibilities

• Administrative Support
• Manage complex calendars, schedule meetings, and coordinate internal/external appointments.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate travel arrangements and itineraries.
• Track and follow up on action items, deadlines, and key initiatives.

Operational & Strategic Support

• Serve as a liaison between the Executive Director and internal/external stakeholders.
• Assist in preparing for leadership meetings, presentations, and events
• Conduct research, gather data, and draft summaries or proposals as needed.
• Support special projects, ensuring alignment with organizational priorities and timelines.

Communication & Culture

• Draft professional communications, manage inbox priorities, and maintain confidentiality.
• Help organize team engagement initiatives and support culture-building efforts.
• Represent with professionalism and alignment to brand values.

Process & Project Management

• Implement and improve systems for tracking tasks, commitments, and goals.
• Monitor and follow up on team deliverables related to executive or organizational goals.
• Provide support on cross-functional projects as needed.

Qualifications

• Exceptional communication skills—both written and verbal
• High level of discretion, integrity, and professionalism
• Proficiency in Google Workspace, Microsoft Office Suite, and task/project management tools (e.g., Asana, Notion, or similar)
• Strong organizational, problem-solving, and time-management skills
• Ability to operate independently, anticipate needs, and execute effectively under pressure

Preferred Qualities

• Strong alignment with our mission, vision, and values
• Growth-oriented mindset and interest in leadership or operations
• Experience supporting founders, senior executives, or executive directors
• Enthusiasm for making an impact and creating systems that scale

All your information will be kept confidential according to EEO guidelines.