Executive Assistant

At Ensono, our Purpose is to be a relentless ally, disrupting the status quo and unleashing our clients to Do Great Things!  We enable our clients to achieve key business outcomes that reshape how our world runs. As an expert technology adviser and managed service provider with cross-platform certifications, Ensono empowers our clients to keep up with continuous change and embrace innovation.

We can Do Great Things because we have great Associates. The Ensono Core Values unify our diverse talents and are woven into how we do business. These five traits are the key to achieving our purpose.

Honesty – Reliability – Curiosity – Collaboration – Passion

About the role and what you'll be doing: 

The Executive Assistant is a pivotal role providing high-level administrative support to the Executive Vice President (EVP), Product and Consulting and other senior executives within the Product and Consulting function, ensuring the efficient operation of the executive office. This position requires exceptional organizational skills, attention to detail, discretion, and professionalism. The ideal candidate will be resourceful, proactive, adept at managing complex schedules, prioritizing tasks, and communicating effectively with internal and external stakeholders. This role is hybrid in-office at Ensono’s Downers Grove, IL headquarters, 2-5 days per week, as needed by the executive leaders.

Key Responsibilities include:

• Calendar Management: Coordinate and manage the EVP, Product and Consulting and other leaders’ calendar, including scheduling meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them.
• Communication: Serve as the primary point of contact for the EVP, Product and Consulting, screening and prioritizing calls and other correspondence. Draft and prepare communications on behalf of the EVP, Product and Consulting and other leaders as needed.
• Meeting Coordination: Organize and facilitate meetings, including preparing agendas, distributing materials, and taking minutes when requested. Ensure that the EVP, Product and Consulting is well-prepared for all meetings and has necessary information in advance.
• Travel Arrangements: Arrange domestic and international travel logistics including flights, accommodations, transportation, and visa arrangements if required. Provide detailed itineraries and support during travel as necessary.
• Document Management: Manage and maintain confidential documents, files, and records. Ensure that information is organized, easily accessible, and up-to-date.
• Project Support: Assist with special projects, initiatives, and presentations. Conduct research, gather data, and prepare reports as required.
• Relationship Management: Build and maintain strong relationships with key stakeholders, both internal and external. Represent Ensono professionally in interactions with clients, partners, and other executives.
• Office Management: Oversee the smooth operation of the EVP, Product and Consulting’s office, including ordering supplies, managing expenses, and coordinating with other administrative staff as needed.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality. Maintain a high level of professionalism and integrity in all interactions.

We want all new Associates to succeed in their roles at Ensono. That's why we've outlined the job requirements below. To be considered for this role, it's important that you meet all Required Qualifications. If you do not meet all of the Preferred Qualifications, we still encourage you to apply. 

Required Qualifications

• Bachelor's degree in Business Administration, Communications, or related field preferred.
• Referenceable experience as an executive assistant supporting C-level executives.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment in decision-making.
• Strong written and verbal communication skills, with a keen attention to detail.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Flexibility to adapt to changing priorities and schedules.
• Professional demeanor and interpersonal skills, with the ability to interact with individuals at all levels.
• Must be located in the Chicago area to accomodate the hybrid schedule.

Preferred Qualifications

• Professional certifications
• Entrepreneurial with creative and critical thinking skills
• Experience working in the tech/IT industry as an executive assistant

Why Ensono?

Ensono is a place to make better happen – for our clients and for your career. You can do great things through innovation or collaboration, by learning or volunteering, or to promote diversity and inclusion. You can do great things for your own health or for a healthier planet. Whatever it means to you to do great things we want Ensono to be the place you can do it. 

We are a client-facing business, but we do encourage clients to allow us to work remotely most of the time so if you are not required to be on a client site, you can choose to work from home or in our Ensono offices.

Some of our benefits include:

• Unlimited Paid Days Off
• Three health plan options through Blue Cross Blue Shield
• 401k with company match
• Eligibility for dental, vision, short and long-term disability, life and AD&D coverage, and flexible spending accounts
• Paid Maternity Leave, Paternity Leave, and Sabbatical Leave
• Education Reimbursement, Student Loan Assistance or 529 College Funding
• Enhanced fertility coverage
• Wellness program
• Depending on location, ability to take advantage of fitness centers

As of the date of this posting, a good faith estimate of the current pay scale for this role is $38.46 to $55.00 per hour. Please note that placement in the range may vary based on numerous factors including but not limited to skills, experience, internal equity, and business needs. In addition to base salary, other compensation programs, depending on eligibility, include an annual bonus plan based on company, and an equity grant under our Associate Equity Appreciation Program.

Ensono is an Equal Opportunity/Affirmative Action employer. We are committed to providing equal employment to our Associates and building a diverse and inclusive workforce. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or other legally protected basis, in accordance with applicable law.

Pay transparency nondiscrimination statement/posting OFCCP’s pay transparency policy can be found on OFCCP’s website.

If you need accommodation at any point during the application or interview process, please let your recruiter know or email USTalentAcquisition@ensono.com.