Marketing Coordinator

Company Overview

Humanscale is the premier designer and manufacturer of ergonomic products that improve health and comfort at work. We have a focus on sustainability with over 70% of our products currently certified as having a Net Positive impact on the environment.  Our award-winning office products – seating, sit/stand desks, technology support and lighting – have led the industry in performance and simplicity for over 40 years.

Overview

We’re looking for a highly organized and resourceful Marketing Coordinator to support the day-to-day operations of our global marketing department. This role is essential to ensuring smooth internal workflows and enabling the team to deliver efficiently and effectively. You’ll play a key role in managing our internal marketing ticket system, supporting core processes, and handling a variety of administrative and operational tasks across teams.

Reporting to the Director of Global Marketing Operations, you’ll work closely with cross-functional partners in Sales, IT, and Finance. This is a great opportunity for someone who thrives behind the scenes, enjoys structure, and takes pride in helping teams stay aligned and on track. This is a Marketing Coordinator role with a strong operational focus – ideal for someone who enjoys supporting systems, processes, and execution within a dynamic, fast-paced environment. This role is essential to ensuring that campaign infrastructure, logistics, and internal operations run smoothly.

Responsibilities

• Provide day-to-day operational and administrative support to the marketing team to drive efficiency, organization, and consistent execution
• Manage and prioritize incoming requests via the internal marketing ticketing system, ensuring requests are complete, assigned, and tracked through completion
• Create and maintain project boards, templates, and workflows in Monday.com to support intake, tracking, and team visibility
• Keep tasks and requests on track by following up with stakeholders and escalating when delays impact broader timelines
• Assist with the coordination of marketing campaigns, events, and internal initiatives by organizing deliverables, tracking timelines, and supporting communication
• Process Improvement: Identify and support the implementation of process enhancements that improve team efficiency, consistency, and scalability
• Create and maintain internal documentation for marketing operations, systems, and workflows
• Manage marketing invoice processing, and collaborate with Finance to resolve discrepancies and maintain budget alignment
• Troubleshoot and resolve basic technical issues related to internal marketing tools or systems; escalate as needed
• Data & Reporting: Generate reports and insights from marketing systems to track KPIs, identify areas for improvement, and inform strategic decisions
• Provide flexible administrative support across team needs – including internal communications, asset organization, event logistics, and vendor coordination

Qualifications

• Bachelor's degree in marketing, business, communications or a related field
• 1-3 years of relevant experience in a marketing, operations, project coordination, or similar role
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Highly organized and self-motivated, with a proactive, collaborative, and service-oriented mindset
• Strong problem-solving and follow-through skills; able to anticipate needs and take initiative
• Flexibility and adaptability to evolving project requirements and shifting team priorities
• Comfortable navigating evolving systems and resolving issues without detailed step-by-step instructions
• Ability to quickly learn and navigate new tools and systems
• Experience with purchase orders, invoicing, or marketing budget support preferred
• Familiarity with analytics or dashboard tools is a plus

COMPUTER SKILLS

• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
• Familiarity with Monday.com or similar project management tools

Benefits:

• Competitive salary
• Medical Benefits (Medical, Dental, Vision)
• HSA, Medical FSA, Limited FSA, Dependent Care FSA, Commuter Benefits
• Medical Discounts
• Ancillary Benefits
• Accident, Critical Illness, Hospital Insurance
• Basic Life and AD&D, Voluntary, Spouse, and Child Life Insurance
• Health Advocates
• EAP, Complementary Life and Short-Term Disability
• Pet Insurance
• Employee Discount Programs
• 401k with Employer matching (Pre-Tax and Roth)
• 100% Vested
• Paid time off (including 15 PTO days and ~10 holidays)
• Maternity PTO

 Hourly Range: $26.39 - $38.50

Please note that the salary information is a general guideline. Humanscale considers other factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market location and business considerations when extending an offer.

Humanscale is an Equal Opportunity Employer (Disabled/Veteran)

Scam Notice: Please be aware that there are individuals and organizations that may attempt to scam job seekers by offering fraudulent employment opportunities in the name of Humanscale. These scams may involve fake job postings, unsolicited emails, or messages claiming to be from our recruiters or hiring managers. Humanscale will never ask for any personal account information, such credit card details or bank account numbers, during the recruitment process.