Annual Fund and Events Manager

Description

The Annual Fund and Events Manager drives the annual fund program, cultivating mid-level donors ($250–$1,000+), managing direct mail appeals, and expanding the donor pipeline through outreach and stewardship.

In partnership with internal teams, the role also manages all fundraising and donor events, including the annual Gala, overseeing planning, logistics, and follow-up. Proficiency in Raiser's Edge and a proactive approach to donor engagement are key.

This position also supports broader development initiatives and executive engagement with high-level donors and partners.

Requirements

Fundraising (50%)

• Oversee a comprehensive annual fund program to solicit annual donors to PPMW while supporting the growth of its major gift pipeline. Manages yearly aggressive growth targets to cultivate and secure gifts ranging from $250 - $1,000+ from mid-level and past major-level prospects.
• Maintains primary responsibility for executing PPMW direct mail and individual appeals (3-4/year), with the specific goal of increasing participation in and retention of PPMW’s annual fund by 150 members.
• Willingness to make cold calls to mid-level and major-level prospects ($250+) for prospect discovery purposes leads to call-direct outreach and applies more intensive cultivation, where appropriate.
• Activates a meaningful stewardship program to maintain personal, regular communication with annual donors through effective segmented donor outreach and the timely acknowledgement and recognition of donations to ensure the accurate tracking of gifts and donor activity.
• In collaboration with the Communications Manager, develop and manage a stewardship program to engage donors throughout the calendar year through events, mailings, and personal outreach.
• Gain and maintain expert-level proficiency with Raiser's Edge software to ensure the proper documentation and integrity of donor records, financial and biographical data, prospect, donor, and volunteer contact information, and the preparation of monthly reports.
• Utilize wealth screening information, other research, and networks of existing donors and connectors to identify prospective major donors. Collaborate with development and internal teams to identify potential gift opportunities.
• Is willing to build and initiate relationships across the organization to understand and effectively communicate funding priorities and will hand off donors with a propensity to increase giving to the major/primary gift level to prominent development team members for more extensive cultivation and solicitation goals.

Events (40%)

• Manage all PPMW annual fundraising events, including the yearly Gala, in major collaboration with the events consultant based in Washington, DC.
• Coordinate logistics for and manage all cultivation and stewardship events for mid- and major-level donors, including house parties and donor luncheons.
• Coordinate and manage the production of event materials, including, but not limited to, mailing lists, RSVP lists, mailings, event acknowledgements, a pre-event briefing for staff, and revenue and expense tracking.
• Work with the Development Operations team to ensure timely event tracking and gift entry in the donor database.
• Manage colleagues and other team members for event follow-up, including donor communications and a post-event debrief and evaluation.

Other (10%)

• Support executives with development functions, including, but not limited to, advisory board engagement, development events, and the development of meaningful external relationships and professional connections to advance the profile of PPMW and expand our reach for future partnerships.
• Other related duties, as assigned.

Qualifications:

• Commitment to the mission and goals of Planned Parenthood of Metropolitan Washington, DC.
• Two to three years of annual fundraising experience with event planning experience, or a bachelor’s degree plus 1-2 years of relevant professional experience. The degree must be conferred by the start date of the position. .
• Experience with annual fund appeals, cultivating annual fund donors.
• Expertise in planning and managing annual fundraising events is required.
• Comfortable with data analysis and interpretation of data to inform fundraising strategy.
• Experience with technology in the following areas and programs: Microsoft Office applications (Word, Excel, PowerPoint); extensive word processing; experience with databases and spreadsheet usage; experience with fundraising and donation software preferred. Experience using Raiser’s Edge is a plus.