Executive Assistant

Worth Ross Management Company (WRMC) is seeking an exceptional Executive Assistant (EA) to support the c-suite by optimizing productivity, supporting operations, and managing critical administrative tasks. The ideal candidate will act as an extension of the executive team, allowing leadership to focus on high-value, strategic initiatives that drive business growth.

This role requires someone who thrives in a fast-paced, dynamic environment and excels with organization, communication, and problem-solving. Our EA will embody WRMC’s values of Integrity, Resourcefulness, Kindness, Curiosity, and Unity while maintaining the highest level of discretion and professionalism.

Key Responsibilities:Administrative Efficiency & Calendar Management

• Proactively manage complex calendars, ensuring optimal use of executive time by eliminating low-value tasks.
• Schedule and coordinate internal and external meetings, ensuring proper prioritization and minimizing time waste.
• Anticipate scheduling conflicts and resolve them efficiently while protecting focus time for strategic work.

Communication Management

• Act as a gatekeeper, filtering, prioritizing, and responding to emails and inquiries on behalf of the leadership team.
• Draft, proofread, and edit professional correspondence, presentations, and reports.
• Ensure timely follow-up on action items and facilitate seamless communication between departments.

Process Optimization & System Management

• Identify and automate repetitive tasks to free up executive time, utilizing systems and tools to increase efficiency.
• Implement and refine workflows and processes to maintain consistency across departments.
• Leverage technology (such as task management platforms and CRM systems) to streamline operations.

Project Coordination & Goal Tracking

• Assist with tracking key business initiatives, aligning projects with organizational priorities.
• Monitor deadlines and deliverables, ensuring follow-through on executive commitments.
• Coordinate cross-departmental collaboration to ensure smooth project execution.

Data & Information Management

• Organize, maintain, data, documents, and reports.
• Conduct research and compile data to support decision-making processes.
• Prepare executive summaries, analyze dashboards, and produce reports to keep leadership informed.

Qualifications & Requirements:

• Education: Bachelor’s degree in business administration, communications, or a related field required.
• Experience:
• Minimum 3-5 years of experience supporting C-level executives or senior leaders in a dynamic, high-growth organization.
• Proven ability to manage competing priorities and execute tasks efficiently.
• Experience working in the property management, real estate, or association management industry is a plus.
• Technical Skills:
• Proficiency in Microsoft Office Suite
• Familiarity with workflow automation and collaboration platforms (e.g., Planner).

Worth Ross Management Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.