Executive Assistant to Owner

Fix Group Management is a fast-growing, family-owned business in the automotive repair industry. We’re looking for a proactive, highly organized Executive Assistant to support our owner and help drive key initiatives across the organization. If you're detail-oriented, thrive in a fast-paced environment, and love making order out of chaos, we want to meet you.

• Administrative Support: Manage daily tasks, handle paperwork, and ensure nothing falls through the cracks.
• Calendar & Inbox Management: Prioritize, schedule, and confirm meetings, calls, and follow-ups; manage high-volume email inboxes.
• Document Handling: Prepare, organize, and file legal paperwork, contracts, and other sensitive documents.
• Note Taking & Follow-Up: Sit in on meetings, take notes, track action items, and follow up with internal and external stakeholders.
• Project Coordination: Keep tabs on key deadlines and projects, making sure the owner stays informed and on track.
• Research & Prep: Assist with background research, vendor communication, and preparing information ahead of meetings.
• Process Improvement: Help develop and document workflows to keep operations efficient and organized.
• Confidentiality: Handle sensitive business and legal information with discretion and professionalism.

• Bachelor’s Degree in a related field, preferred
• 5 or more years of experience as an Executive Assistant 
• 5 or more years of experience with email and calendar management 
• 5 or more years of experience with the following software:
• G-Suite preferred 
• Microsoft Office preferred 
• Basecamp preferred
• Proven experience preparing, scheduling, and monitoring recurring meetings
• Excellent written and verbal communication skills
• Meticulous attention to detail 
• Ability to function well in a high-paced environment
• Works well under pressure and is able to meet tight deadlines
• Excellent organizational and time management skills
• Strong decision-making and problem solving skills

• An AMAZING work environment (you must enjoy having fun!)
• Being part of a fast-growing, family-oriented company!
• Health, dental, and vision insurance 
• Retirement plan with company match
• Christmas club program with company match
• Company-paid life insurance and long-term disability
• Short-term disability
• Critical illness and accident coverage
• Employee Assistance Program
• Paid time off
• Paid holidays

Fix Group Management is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.