Organizational Transformation Lead for Strategic Initiatives (Hybrid Eligible)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Organizational Transformation Lead for Strategic Initiatives (Hybrid Eligible)

Job Profile Title

Associate Director D

Job Description Summary

Organizational Transformation Lead for Strategic Initiatives (Perelman School of Medicine)

Job Description Summary
The primary function of this position will be to manage administrative projects on behalf of the Executive Director of Administration (EDADM)for the Perelman School of Medicine. The position is responsible for managing the complete life cycle of moderate to complex administrative projects, including approval, planning, execution, and closeout to ensure planned results are achieved on time. The position must provide the necessary leadership to advance the projects, identify and resolve roadblocks, collaborate with other areas as applicable (e.g., UPHS, central University, CPUP) and have the ability to do this independently with minimal direction. Develops budgets and timelines and ensures progress to plan and track critical project achievements. The position coordinates the activities of cross-functional project teams. The position has in-depth experience, knowledge, and skills in human resources. The position has demonstrated the ability to understand and consolidate large amounts of HR data into user-friendly documents that help guide and instruct projects as appropriate. Acts as a resource for colleagues with less experience. In coordination with the EDADM, help identify and prioritize projects most beneficial to PSOM. Operates professionally and when appropriate and necessary works independently and collaboratively across the School with BAs and other leadership around PSOM and University. Other related duties as assigned.

Core Responsibilities
• Provides research and assistance to EDADM and School leadership in developing and designing new projects.
• Uses formal processes and tools to manage resources, budgets, risks, and changes to scope.
• Manages project status and information through formal briefings, project update meetings, and written, electronic and graphic reports.
• Develops, maintains, and manages detailed project plans, action items, and major milestone timelines for all assigned projects. Monitors and creates project deliverables.
• Coordinates with other projects and initiatives which may impact the successful completion of the project.
• Manages all assigned projects to completion, ensuring on-time delivery and maintaining project ownership.
• Acts as the single point of contact for project status. Maintaining communication with stakeholders.
• Facilitates project meetings.
• Addresses problems and roadblocks through contingency planning and presents solutions or options to the EDADM. Ensures effective implementation of solutions/changes.
• Consistently exercises judgment and discretion in matters of significance.
• Other duties and responsibilities as assigned


Certification SHRM certification preferred
Education Bachelor's degree required
Work Experience 5-7 Years in Human Resources

Job Description

Associate Director of Administrative Projects (Perelman School of Medicine)

Job Description Summary

The primary function of this position will be to manage administrative projects on behalf of the Executive Director of Administration (EDADM)for the Perelman School of Medicine.  The position is responsible for managing the complete life cycle of moderate to complex administrative projects, including approval, planning, execution, and closeout to ensure planned results are achieved on time.  The position must provide the necessary leadership to advance the projects, identify and resolve roadblocks, collaborate with other areas as applicable (e.g., UPHS, central University, CPUP) and have the ability to do this independently with minimal direction.  Develops budgets and timelines and ensures progress to plan and track critical project achievements.  The position coordinates the activities of cross-functional project teams.  The position has in-depth experience, knowledge, and skills in human resources.  The position has demonstrated the ability to understand and consolidate large amounts of HR data into user-friendly documents that help guide and instruct projects as appropriate.  Acts as a resource for colleagues with less experience.  In coordination with the EDADM, help identify and prioritize projects most beneficial to PSOM.  Operates professionally and when appropriate and necessary works independently and collaboratively across the School with BAs and other leadership around PSOM and University.  Other related duties as assigned.

Required Competencies

• Deep understanding of organizational design, workforce transformation, and strategic planning.
• Deep understanding of Human Resources and people focused programs and initiatives (engagement, recognition, performance, wellbeing, etc.), organizational change, culture programs, strategic communications. 
• Highly developed communication, relationship building and collaboration skills.
• Exceptional data analytic skills with ability to interpret data, develop reporting, and convey complex systems and technologies in simple, user-friendly terms.
• Demonstrated success in fostering user adoption of new processes, technologies, or programs.
• Proven ability to lead and deliver on complex, high-impact projects within a fast-paced and evolving environment.
• Familiarity with learning design, adult learning principles, and group/team facilitation.
• Strong business acumen combined with an understanding of human factors in transformational change.
• Proven ability to build effective relationships with technical and clinical teams to design and execute change, particularly related to technical implementations.
• Team player mindset with the ability to work collaboratively or independently as needed.
• Results-oriented with strategic planning and tactical execution capabilities.
• Ability to convey complex systems and technologies in simple, user-friendly terms.
• Strong business acumen combined with an understanding of human factors in transformational change.

Qualifications

Bachelor’s Degree

Master’s in I/O Psychology, Organizational Development, Business Administration, Human Resources, or closely related field preferred.

Certifications in project management (PMP, etc.), change management (Prosci, CCMP), design thinking, data analytics, and human resource management (PHR, SHRM-CP, SPHR, SHRM-SCP, World at Work, etc.) are highly desirable. 

5-7 years of experience leading large scale organizational changes / consulting / project management / OD

Demonstrated track record working across multi-disciplinary teams (including technical or clinical teams) in identifying, designing, and executing transformations (e.g., policy, organizational, technical).

Experience in an academic and/or healthcare environment is highly desirable. 

Job Location - City, State

Philadelphia, Pennsylvania

Hybrid Eligible – This position is eligible for a hybrid work schedule with a workweek that is divided between working onsite and working remotely.

Department / School

Perelman School of Medicine

Pay Range

$61,046.00 - $97,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements 
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay