HR Records Analyst

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

Position Summary:

The Human Resourced team of Rice University is seeking a HR Records Analyst to analyze Human Resources transactions for correctness and enter new or changed information into the HR Information System. This position will work closely with department administrators/Human Capital Management Initiators (HCMIs), Payroll, Benefits, and other campus partners to resolve issues and advise on routine Human Resources record/data questions.

In addition, the HR Records Analyst will maintain/organize personnel transactions to ensure current and accurate employee fields, assist in regular data audit projects, and provide metrics on employment data.

The ideal candidate for this role possesses exceptional time management, organizational, and attention-to-detail abilities, coupled with a proactive and service-oriented mindset. Team collaboration is crucial for success in this position. This opportunity is ideal for individuals seeking to enhance their skills across various HR functions and pursue a rewarding career in human resources.

Workplace Requirements: For the first six months, this position will be fully on-site, with all duties performed in person at Rice University. Following this period, the hiring team will evaluate the potential for a hybrid work arrangement that balances on-campus presence with remote flexibility to support collaboration. In accordance with Rice Policy 440, all work arrangements are subject to change.

Hourly Hiring Salary Range: $20.00 to $21.00

Requirements

• Associate's degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted
• 3 years of related information system experience 
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
• Skills
  • Exceptional attention-to-detail and organizational skills with the ability to establish priorities, organize work, and meet deadlines
  • High level of critical thinking to identify alternative solutions
  • Hands-on record maintenance or related administrative experience managing highly detailed records or data
  • Excellent communication skills both oral and written
  • Strong customer service focused interpersonal skills
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgement, tact and discretion
  • Computer skills including Microsoft Office suite and the ability to quickly and effectively learn systems used in HR (Oracle, Guardian, HireRight, etc.)
  • Possess strong critical thinking skills to analyze information, solve problems, and make well-informed decisions

Essential Functions

• Analyzes and processes routine to complex personnel actions to ensure accuracy and identifies critical changes that should be made based on these actions
• Reviews and identifies impacts on employment status, benefits, and pay and communicates to business owners or campus partners of critical HR personnel actions needed
• Enters data for new or existing HR records in the HR information systems and/or other related business programs
• Provides administrative support in Human Resources by assisting to maintain certain reports on metrics reflecting employment data for campus partners
• Participates in internal audits to ensure HR data is accurate and maintains data integrity of Human Capital Management (HCM) records in the HR Information System
• Assists with creating, updating and maintaining internal business process documentation as well as resources and training materials for campus partners
• Participates in systems, data and records management activities, including assisting with quarterly system testing, data cleanup, and the testing and implementation of process changes
• Serves as a point of contact for administrators, department heads, line managers, HCM initiators, and division approvers, advising on HR processes, policies and procedures, and first-tier level HRIS issues
• Performs other duties as assigned

Preferences

• 1 or more years of related human resources information system experience
• Experience in higher education
• Experience with Oracle HCM Cloud
• Experience with end-user troubleshooting, issue remediation, technology assistance requests
• Experience in human resources, data/records management, or other closely related field

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.