University Unions E+E Graduate Student Programming Assistant WORK-STUDY

Job Posting Title:

University Unions E+E Graduate Student Programming Assistant WORK-STUDY

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Hiring Department:

University Unions

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Aug 15, 2025

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Position Duration:

Expected to Continue Until Sep 15, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

University Unions is currently hiring one Graduate Student Assistant in the Student Programs Office. The Student Programs Graduate Assistant position will be an integral member of the Student Programs staff and will gain experience in student organization advising; student activities; administration; leadership development; program development, implementation, and evaluation; budget management; communication; and collaboration.

Purpose

The Graduate Student Assistant will work hand-in-hand alongside Campus Events + Entertainment (E+E), which is the largest student-run event planning organization on campus. Our student leaders plan, promote, and produce the best programs that represent the diverse interests of UT and its students. E+E is comprised of 9 committees and 1 funding board and plans over 120 events annually serving 44,000+ students. Find more information about our organization at http://www.utcee.org.

Start Date:

August 2025 (specific date is flexible)

Work Shift:

Hours to be scheduled between 9:00am and 7:00pm, Monday through Friday, with some prescheduled weekend hours. May require weekend evenings and/or weekend work. Individual selected should be available for the weekly ECB allocation meeting held 4:00pm – 6:00pm Wednesdays.

Length of assignment:

9-month position, starting in August (with potential to renew for a second year)

Salary Range: $17per hour based on up to 19 hours a week. Pay is based on the actual hours worked.

Duties and Responsibilities:

The duties and responsibilities vary, but may include:

• Serve as co-advisor to the Events CoSponsorship Board (ECB). ECB provides event funding and
• logistical support for registered student organizations through an application and interview process.
• The Graduate Assistant will advise the Board through the funding process, monitor a $71,000 budget,
• oversee and facilitate the event planning process of 50+ events annually funded by ECB, and will
• maintain a record of best practices.
• Support the planning, implementation, and evaluation of E+E programs
• Coordinate a variety of annual E+E events
• Oversee committee chair and vice president application and selection processes
• Help develop and facilitate our award-winning leadership program for first-year students (First-Year
• Leaders in Progress, or FLiP)
• Provide support to the E+E budget officers in writing budget proposal letters and presentations to the
• Unions Board of Directors
• Participate in staff meetings and represent the University Unions on campus committees as assigned
• Other duties as assigned

Required Qualifications:

• Must be a currently enrolled graduate student (taking at least 9 hours). Preference will be given to Master's and Ph.D. students.
• Interest in student programming and student organization advising
• Ability to adapt and manage multiple duties simultaneously
• Excellent written and oral communication skills
• Experience with computer hardware and software, including mobile devices.

Preferred Qualifications:

• Experience with student programs and events, including creation, implementation, and evaluation
• Experience and comfort with leadership development
• Proven organizational skills and strong interpersonal skills
• Ability to make independent, ethical decisions using good judgement

In addition to the requirements for the position, you must meet the following requirements to be considered for all positions in the University Unions:

Be a current student at The University of Texas at Austin or other college/university and be registered for at least six (6) credit hours last semester.

Upon applying, please submit the following additional information in PDF format with your name in the file.

(ex: First_name_Last_name_resume.pdf and First_name_Last_name_availability.pdf) 

• A cover letter describing your interest in and qualifications for our position
• An up-to-date résumé
• Confirm that you are an incoming or current graduate student
• Confirm date available to begin work
• Number of registered class hours for Fall semester
• Other current on-campus employment, if applicable
• Include federal work/study eligibility, if applicable
   

Career Competencies Gained:

• Articulate thoughts and ideas clearly and effectively in written and oral forms to persons inside and outside of the organization.
• Ability to work within a team structure and can negotiate and manage conflict.
• Demonstrate personal accountability, ability to learn from mistakes, and effective work habits, e.g., punctuality, working productively with others, and time workload management.
• Communicate in a clear and organized manner so that others can effectively understand.
• Make decisions and solve problems using sound reasoning and judgment.
• Act with integrity and accountability to self, others, and the organization.

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_non-acad_employment.html#cond_SNAEmp

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.