Executive Assistant

Description

Classification: Non-Exempt

Salary: $24.00 - $29.00 per hour

Location: Anchorage, Alaska

Remote: No

Relocation: No

JOB SUMMARY:

The Executive Assistant is responsible for coordinating and providing high-level administrative support to the Boys & Girls Clubs of Southcentral Alaska’s Executive Leadership Team. The Executive Assistant is responsible for assisting with the day-to-day activities within assigned areas, while providing assistance in other areas of organization, as needed.

Boys & Girls Clubs of Southcentral Alaska's Mission: To enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens.

Boys & Girls Clubs of Southcentral Alaska's Vision: To provide a world-class Club Experience that assures success is within reach of every young person who enters our doors with all members on track to graduate from high school with a plan for the future, demonstrating good character and citizenship, and living a healthy lifestyle.

Boys & Girls Club of America's Pillars: Through targeted and meaningful programs, Clubs are working to provide a world-class Club experience that ensures success is within reach of every young person. All members are on track to achieve our priority outcomes:

• Academic Success – Graduating from high school ready for college, trade school, military, or employment
• Character & Leadership – Being an engaged citizen who is involved in the community, registering to vote, and modeling strong character
• Healthy Lifestyles – Adopting a nutritious diet, practicing healthy lifestyle choices, and making a lifelong commitment to fitness

Boys & Girls Clubs of Southcentral Alaska's Pillars:

• Provide DEI-centric, best-in-class child services & youth programming.
• Provide high-quality integrated, educational, athletic, behavioral, job skill development programming.
• Develop financial and funding models that ensure long-term sustainability.
• Hire and develop the highest skilled, qualified, and diverse workforce.
• Ensure proper administrative, staff and board, infrastructure/internal operations are in place to support BGC Alaska’s growth and development.

DUTIES AND RESPONSIBILITIES:

Duties and responsibilities include, but are not limited to the following:

• Schedule appointments, maintain, and update CEO’s calendar
• Maintain board room and conference room schedules
• Provide administrative support including but not limited to data entry 
• Monitor and assist with employee recognition activities
• Record and distribute meeting minutes/notes at board meetings
• Coordinate and distribute regular board meeting agendas and meeting packets
• Assist with preparation of BGCSAK local annual report and BGCSAK national report
• Assist with fundraising and outreach events
• Plan and implement corporate planning efforts, such as update of strategic plan progress, timeline and action items

Requirements

EDUCATION AND EXPERIENCE REQUIRED:

The requirements listed below are representative of the knowledge, skills, and/or ability required (Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.)

• High school diploma or equivalent required; bachelor's degree in business administration or related field preferred.
• Four years' experience required
• Intermediate Microsoft Office skills (including Outlook, Word, Excel and PowerPoint)
• Ability to prioritize and work effectively under deadlines
• Strong organizational skills with the ability to multi-task and manage changing priorities
• Self-motivated and capable of working independently or with a team
• Excellent customer service skills with ability to build relationships with key stakeholders
• Valid Alaska driver’s license with reliable, insured vehicle
• Ability to maintain first aid and CPR certification
• Pass background and fingerprint clearance

BENEFITS

• Professional Development & Tuition Assistance
• Advancement Opportunities
• Paid Time Off
• Eleven Paid Holidays
• Employee Assistance Plan
• Retirement Benefits
• Comprehensive Health Insurance Benefits
• Flexible Spending Accounts (Medical & Dependent Care)
• Employer Sponsored Disability Insurance
• Employer Sponsored Life & AD&D Insurance
• Voluntary Life, Accident, & Critical Illness Insurance

PHYSICAL DEMANDS

While performing the duties of this job, the employee is required to walk, sit, talk, see and hear. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

WORK ENVIRONMENT

The work environment is a setting, with occasional interruptions occurring, including visits from children, parents & staff. While performing the duties of this job, the employee may occasionally work in outside weather conditions. The noise level in the work environment is sometimes loud.