Overview
Who we are
Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for talented team members who want to Dream. Do. Grow. with us.
To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.
Who we’re looking for
Toyota’s Sustainable Development Division (SDD) is looking for a passionate and highly motivated Executive Administrative Assistant to join our team.
The primary responsibility of this role is to provide comprehensive administrative support to the Vice President by handling a range of executive support tasks and facilitating effective communication within the organization while contributing to the development and implementation of strategic initiatives.
Reporting to the Vice President, Sustainable Development, the person in this role will support SDD’s mission to expand access to opportunities and create a culture that embraces diversity and inclusion to strengthen communities and our business.
This position is based in Plano, Texas. The selected candidate will be expected to reside within commutable distance of this location.
What you’ll be doing
Manage the VP's calendar and travel arrangements, ensuring optimal time management and prioritization of tasks to align with strategic objectives.
Prepare and edit correspondence, presentations, and reports for the VP, maintaining a high level of accuracy and attention to detail, and ensuring alignment with strategic goals.
Coordinate and schedule department meetings, including preparing agendas and following up on action items, with a focus on strategic priorities.
Oversee the daily operations of the VP's office, ensuring a well-organized and efficient work environment that supports strategic initiatives, including maintenance of office supplies and equipment.
Facilitate effective communication within the SDD executive team and across the organization, with a focus on strategic alignment.
Process expense reports in a timely manner, with strong knowledge of Travel & Expense policies to ensure compliance.
Apply judgment with full understanding of urgency, confidentiality, and priorities of the business, routinely needing to multi-task with little to no direction.
Represent the Sustainable Development Division with poised and highly professional written and verbal communication, both internally and externally.
Be the voice for continuous improvement in approach and processes.
What you bring
Bachelor’s degree (or higher), OR equivalent professional work experience
5+ years of proven, recent experience successfully providing support as an executive assistant that includes the following:
Demonstrated flexibility and problem-solving orientation
Excellent written and verbal communication skills
Skilled and focused on prioritizing, multitasking, and demonstrating a sense of urgency and respect for deadlines, managing time effectively
Ability to handle highly confidential information with discretion
Calendar management
Meeting coordination
Managing domestic and international travel arrangements
Expense reports
Proven ability to manage multiple tasks and projects with a high level of efficiency and attention to detail, while contributing to strategic goals
Demonstrated ability to work independently and as part of a team, demonstrating flexibility, adaptability, and strategic thinking
Strong proficiency in Microsoft Office suite (Outlook, Teams, Excel, Word, PowerPoint)
Added bonus if you have
Familiarity with project management tools and software
What We’ll Bring
During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:
A work environment built on teamwork, flexibility and respect
Professional growth and development programs to help advance your career, as well as tuition reimbursement
Team Member Vehicle Purchase Discount
Toyota Team Member Lease Vehicle Program (if applicable)
Comprehensive health care and wellness plans for your entire family
Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute
Paid holidays and paid time off
Referral services related to prenatal services, adoption, childcare, schools and more
Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)
Belonging at Toyota
Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members’ efforts to dream, do and grow without questioning that they belong.
Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.
Have a question, need assistance with your application or do you require any special accommodations? Please send an email to talent.acquisition@toyota.com.
If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.
Experienced Senior Engineer needed at Toyota to drive cost planning strategies and collaboration in the Cost Innovation Group for enhanced vehicle profitability.
Lead cost management and innovation efforts at Toyota as a Senior Engineer driving electrical design cost strategy and vehicle profitability.
Support the Upper School operations at The Mount Vernon School as an Executive Assistant, facilitating communication and administrative excellence in a mission-driven educational environment.
Drive full-cycle recruitment efforts for Nextdoor's GTM and Sales teams as a Business Recruiter on a short-term contract blending in-office and remote work in San Francisco.
Spirit Electronics is hiring an onsite Talent Acquisition Specialist to lead full-cycle recruiting and onboarding for a growing team in Phoenix, Arizona.
KCARC is hiring a dedicated Navigator to manage admissions, transfers, and discharges while supporting individuals and families through service transitions.
Support Chewy’s HR operations at the Salisbury Fulfillment Center by coordinating new hire activities, maintaining records, and assisting with employee relations.
Talent Operations Advisor I opportunity in Lewisville, Texas, for candidates interested in talent operations roles.
A Chief of Staff role at Notion supporting the Chief People Officer to advance People strategy through strategic execution, communication leadership, and AI-powered operational excellence.
Seeking a detail-focused Administrative Assistant to support HR functions and enhance departmental efficiency in Nashville.
Become a key player in talent acquisition at Finish Line, supporting high-volume store recruitment across key eastern states.
Expand your leadership in behavioral health as the Clinical Program Director overseeing a 24/7 community crisis stabilization program at Vinfen.
Lead and coordinate impactful outreach initiatives and volunteer efforts for Mariners Church to serve and engage the local community.
Manage clinical care and lead the hospice team at Luminis Health Gilchrist Lifecare Institute to provide exceptional patient and family support.
Technical Recruiter needed at Superblocks to build exceptional teams onsite in NYC, driving innovative sourcing and hiring strategies for a rapidly scaling AI startup.