Business Administrator
Porter is hiring a Business Administrator!
The Business Administrator will play a key role in supporting our financial and operational functions, ensuring efficient day-to-day administrative processes, and contributing to a positive employee experience. Reporting directly to the CFO, this role will work cross-functionally with HR, Finance, and People Operations to manage documentation, streamline onboarding, coordinate internal training, and support reporting and compliance efforts.
Key Responsibilities
Document Management:
Organize and maintain company documents including contracts, policies, and operational records
Ensure version control and secure access to confidential files
Assist with documentation required for audits or internal reviews
People Operations:
Manage employee onboarding and offboarding logistics
Prepare and track employment contracts, offer letters, and related documents
Maintain and update employee records in coordination with HR and Finance
HR & Administrative Support:
Assist with internal communications, scheduling, and employee engagement initiatives
Coordinate and track internal manager training programs
Support benefit tracking, compliance, and light HR-related tasks
Reporting & Compliance:
Build and maintain internal reports using Excel (pivot tables, vlookups, formulas, etc.)
Assist with HR, financial, and operational reporting for leadership
Help ensure process documentation and internal compliance standards are up to date
Qualifications
Bachelor’s degree in Business Administration, Human Resources, Finance, or related field
2–4 years of experience in business operations, HR, or administrative support
Strong proficiency in Microsoft Excel is required (pivot tables, vlookups, data validation, and formulas)
Experience in a fast-paced, high-growth company or startup environment is a plus
Familiarity with HR policies, employee lifecycle processes, and document management
Exceptional organization, time management, and attention to detail
Clear written and verbal communication skills
Experience with Google Workspace, HRIS platforms, and reporting tools is a plus
What We Offer
Competitive salary and benefits
A dynamic and mission-driven team environment
Room for growth and development in a fast-scaling organization
The opportunity to directly impact our internal operations and employee experience
Average salary estimate
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